LT
EventEXPO-26DemoAI-planned

Technology Expo Sydney

Two-day trade expo bringing Australian deep-tech, advanced manufacturing and AI companies together with regional buyers at ICC Sydney.

At risk53

Project health

MNDOSWKATF
Owner
Mai Nguyen
Target
16 Oct 2026 · in 5 weeks
Budget
AU$388K of AU$780K
Progress
3/7 milestones
Assigned
5 people

Where this actually stands

Five measures from different evidence. Closing tasks is not the same as being ready.

Project Truth

Execution progress

56%

11 of 20 tasks complete, weighted by estimated effort

High confidence

Deliverable readiness

35%

1 of 5 deliverables accepted; the rest measured on acceptance criteria met

High confidence

Launch readiness

36%

1 of 8 readiness gates cleared under the event profile, with 0 of 3 launch-blocking deliverables accepted

High confidence

Outcome readiness

27%

2 of 2 outcomes have linked deliverables; 0 assessed on track

Low confidence · not known: 1 outcome has no measured current value

Commercial readiness

62%

2 opportunities, 1 approved pack, 3 live deals

High confidence

Readiness gate preventing delivery
ProductionProduction is blocked — Supplier master agreement is unsigned, so the build cannot be scheduled. Nothing ships until it clears. Mai Nguyen owns it.
What execution history shows
5 items completed in the last 28 days, about 12 hours a week.
Project

53

Delivery health

Resource concentration, Launch readiness

IP

58

Asset readiness

1 candidate, 2 gaps

Experience

78

EVENT5D readiness

Draft prepared

Commercial

62

Route to market

Deliverable readiness 35

Revenue

AU$0

Committed

AU$373K in pipeline

Needs intervention

Project Doctor · computed
  1. 1

    Approve the varied production scope

    Why
    Raised 4 days ago by Mai Nguyen.
    Impact
    Each day this waits is a day added to the delivery date, because the work behind it cannot start in parallel.

    Do Review the prepared recommendation and decide. 2 items restart once it is made.

    Due 8 SeptAnthony Bui
  2. 2

    Acceptance window is tight on 3 launch-blocking deliverables

    Why
    9 acceptance criteria are still unmet across launch-blocking deliverables. The earliest is already 3 days past its date.
    Impact
    Deliverables get accepted under time pressure, or the launch moves. Likely 9–13 days of delay.

    Do Review acceptance criteria and drop any that are not genuinely required for launch

    This week — every day compoundsMai Nguyen
  3. 3

    Sign production supplier master agreement has been blocked for 6 days

    Why
    Blocked since 2 Sept. On the critical path, so nothing behind it can start. Waiting on an approval.
    Impact
    Every day blocked is a day added to the delivery date. Likely 6–8 days of delay.

    Do Get the approval, or remove the approval requirement if it is not warranted

    This week — every day compoundsMai Nguyen
  4. 4

    Tom Ferreira holds 2 of 2 critical-path items

    Why
    100% of the remaining critical path sits with one person. 9 items are open across the project.
    Impact
    If that person is unavailable, the critical path stops entirely. There is no parallel route.

    Do Move at least one critical-path item to another owner

    This weekMai Nguyen

Health breakdown

53
Critical path46
Deadline pressure97
Blocked work60
Decision latency44
Deliverable readiness48
Launch readiness36
Outcome confidence46
Resource concentration20
Approval latency48
Budget variance86

1 of 2 critical-path items are blocked · About 5.6 weeks of work against 5.4 weeks remaining, at measured throughput · 1 blocked, the longest for 6 days — 6.1 days lost to blocking in the last 28 · 2 decisions waiting, the oldest for 4 days · 35% of outputs ready at 72% of elapsed time · Production gate is not cleared, with 11 open blockers in total · 27% outcome readiness at 72% of elapsed time · One person holds 100% of open critical-path work · 2 awaiting approval · 78% of budget committed at 72% of the schedule

Milestones

Timeline
  1. Venue and dates locked30 June
  2. Sponsorship prospectus released28 July
  3. Exhibitor floor plan finalised31 Aug
  4. Public launch campaign live5 Sept · 3 days overdue

    Three days behind — EVENT5D experience not approved.

  5. Production build complete8 Oct · in 4 weeks
  6. Doors open16 Oct · in 5 weeks
  7. Post-event report and lead handover23 Oct · in 6 weeks

Budget

Planned
AU$780K
Committed
AU$612K
Spent
AU$388K

50% spent · AU$392K remaining

Work

All tasks
Complete
11/20
55% of tracked work
In progress
3
Blocked
1
Overdue
2

Risk register (3)

  • Production supplier contract unsigned three weeks before build

    schedule · high likelihood, high impact

  • Launch campaign delay reduces ticket sales window

    commercial · medium likelihood, high impact

  • Sponsorship shortfall against AU$400K target

    budget · medium likelihood, medium impact

Team

  • MN

    Mai Nguyen

    Head of Operations

    1 open
  • DO

    Daniel Osei

    Programme Manager

    0 open
  • SW

    Sarah Whitlock

    Commercial Lead

    2 open
  • KA

    Kenji Arai

    Creative Director

    2 open
  • TF

    Tom Ferreira

    Production Coordinator

    4 open

Success criteria

  • 2,000 verified attendees across two days
  • 40 exhibitor stands sold with 90% satisfaction
  • AU$400K sponsorship committed
  • 150 qualified buyer introductions logged

Objective

Deliver a 2,000-attendee expo that generates qualified export leads for 40 exhibitors and establishes the event as an annual fixture.

Command

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